KEY BENEFITS OF SALESPAD DESKTOP
- Ability to grow the company without adding more employees
- Quick access to vital customer data
- Easier order entry via the item matrix
- Faster, more accurate warehouse picking
SALESPAD DESKTOP | DATACOLLECTION
Hoy Shoe Co
St. Louis, MO | www.saltwater-sandals.com
Hoy Shoe Co has been in the business of manufacturing and distributing sandals for women and children since 1944. A B2B company, their flagship product is the Saltwater Sandal, a familiar sight on sun-kissed feet the world over. Hoy Shoe Co distributes across the United States, Canada, Australia, Europe, East Asia, Israel, and South Africa. They’re no stranger to playing with the big kids, either — they’ve been selling shoes to customers such as Nordstrom for over 40 years. Some of their other big-box customers include Zappos, Dillard’s, and Bloomingdale’s.
Hoy Shoe Co has been around long enough to notice significant changes in the shoe industry. When they first started out, a lot of their customers were of the smaller, mom-and-pop variety, but with the advent of online shopping and other industry trends, more and more of their customers are now big-box retailers. Such customers come with their own challenges, but this has not stopped Hoy Shoe Co from growing at a near breakneck pace. Over the last 10 years, they’ve averaged a 30% growth rate year over year, and they don’t anticipate slowing down anytime soon.
Before making the switch to SalesPad Desktop four and a half years ago, Hoy Shoe Co was running their business from a “green-bar paper” ERP system from the 1990s. While obviously due for an upgrade, Hoy Shoe Co was also looking for an Operational ERP solution that could keep up with their rapid growth, increase their efficiency in interacting with customers, and help improve their accuracy in picking orders from the warehouse.
Customer service was particularly important during their search for a better solution. Jeff Downs, CIO, CFO, and Global Sales Director at Hoy Shoe Co, explained their attitude this way: “Customer service drives everything — if you don’t have it, you’re going to go out of business. So we were looking out for that in particular when we were exploring the different options out there for our company.”
SalesPad Desktop. Hoy Shoe Co adopted SalesPad Desktop when they migrated to Microsoft Dynamics GP. They knew right from the start that entering orders through GP would be too cumbersome for their employees, and that the time lost as a result of dealing with such a clunky interface would inevitably result in a dip in productivity, which was unacceptable.
SalesPad Desktop impressed them with its intuitive interface, powerful CRM feature set, easy order entry, intuitive workflows, and more. It was a perfect match for a thriving, ambitious company new to Microsoft Dynamics GP.
“SalesPad has allowed us to continue growing without having to add more employees,” said Downs. “It has allowed us to be more efficient with what we do. All of our SalesPad products have played a huge part in helping us handle the increasing volume as we’ve grown.”
Downs says SalesPad Desktop has helped keep the bar high for interactions with Hoy Shoe Co’s customers. Easy customer lookup and visibility into customer returns and purchase history have done a lot to streamline CSR processes for the company.
“SalesPad has helped make our company more agile when interacting with customers. From a CSR standpoint, we’re able to better serve both big and small customers. SalesPad helps speed up our customer interactions and helps us give the customer more information than we ever could before.”
“SalesPad has allowed us to continue growing without having to add more employees. It has allowed us to be more efficient with what we do. All of our SalesPad products have played a huge part in helping us handle the increasing volume as we've grown.”
–Jeff Downs, CIO, CFO, and Global Sales Director
SEAMLESS ORDER ENTRY USING AN ITEM MATRIX
Distributing shoes in a B2B environment is a little unique, Downs explained. When someone calls in an order, they ask for a “size run,” which is a certain number of a style of shoes, in specific colors and sizes. That translates into a lot of different SKU numbers.
“Imagine typing in an order like that into a system as un-intuitive as GP,” said Downs. “So part of what really sold us on SalesPad was the item matrix.”
An item matrix is a grid that makes order entries, such as the ones Hoy Shoe Co deals with, a much simpler, easier process. Rather than typing in each SKU and quantity, the item matrix lets whoever is entering the order quickly indicate the range of what they need (style, colors, and sizes), and the quantities for each variation.
Hoy Shoe Co liked the item matrix so much, they asked SalesPad to create some customization that would make reading the grid a little easier. That tweak has since been incorporated into the main release of SalesPad Desktop, based off of Hoy Shoe Co’s success with it.
Beyond streamlining entry for orders with lots of different SKU numbers, SalesPad also pulls its weight for Hoy Shoe Co by integrating directly with Hoy Shoe Co’s EDI (electronic data interchange) solution. Doing business with large companies such as Nordstrom, Zappos, and the like is simply not possible without EDI.
“When you work with bigger customers like Nordstrom’s, they want you to be on EDI,” said Downs. “But if you mispick something, that’s a charge-back. If you do anything wrong in the picking and shipping process, you get a charge-back. That can really eat into your profits.”
Charge-backs can include anything from longer payment terms to a dip in order quantities to being dropped altogether as suppliers for the customer. No matter what the charge-backs entail, they’re always bad news for your company, and they need to be avoided as much as possible. SalesPad has helped Hoy Shoe Co rise to the challenge of keeping the charge-backs at bay.
NEAR PERFECT (OR ACTUALLY PERFECT) PICKING WITH DATACOLLECTION
Before adding SalesPad Desktops’ DataCollection to their business software suite, Hoy Shoe Co struggled with picking their orders accurately. Shipping out large orders such as theirs, with lots of different sizes and styles of shoes, carries a big risk of mispicking items on a daily basis. Prior to adopting DataCollection, warehouse workers would walk the aisles with clipboards and pick the items listed, simply checking the list visually to ensure accuracy.
Switching to the barcode-based DataCollection, though, greatly improved the warehouse’s’ accuracy and efficiency.
“When we got everything set up with DataCollection, and we got all our scanners and set up the workflows in SalesPad Desktop, we found that it made our employees much, much faster. We can get more products out today than we’ve ever gotten out. Scanning an item instead of manually checking a pick list saves so much time,” said Downs.
Scanning an item’s barcode lets warehouse workers know right away if they’ve mispicked an item. If the item’s barcode does not match an item number on the order that the warehouse employee is picking for, that error is noted right away, and the item goes back on the shelf. Similarly, if a box somehow makes it to the shipping department without being correctly scanned with DataCollection, the shipping manager instantly knows that the box is not ready to ship and can quickly figure out why — simply by scanning the associated order.
“We actually went a full year without a single mispick,” says Downs. “And if someone calls in and wonders whether or not they got an item from us, we can tell them exactly which box to check, and then they usually find the item they thought they didn’t have.”
Without a doubt, Hoy Shoe Co has found their rhythm using SalesPad products. According to Downs, SalesPad is a vital part of their business process that they don’t anticipate leaving anytime soon. Much like their beloved sandals for thousands of customers all over the world, SalesPad Desktop is, for Hoy Shoe Co, a perfect fit.
“Customer service drives everything — if you don't have it, you're going to go out of business. So we were looking out for that in particular when we were exploring the different options out there for our company.”
–Jeff Downs, CIO, CFO, and Global Sales Director