Spring Cleaning Time: A Guide to Cleaning up Your Workplace

 In Best Practices, Blog, Business Intelligence, Inventory Management

It’s everyone’s favorite time of year. Time to sort through your closets, drawers, boxes, and bins and be honest with yourself about what can stay and what needs to go (yes, that sweater vest should go). Bust out those dusters and the rags and the elbow grease and get yourself ready for the busy summer season. So fun, right?

Spring cleaning is something that should happen not only at home, but also at the office and the warehouse. A periodic deep clean isn’t just cathartic — it can reveal problems you didn’t know were brewing below the surface.

Check out our guide to a workplace spring cleaning session below, and leave a comment if you have additional ideas for how to shake off the virtual cobwebs.  

Purge Your Databases

Spring cleaning isn’t just for the physical realm. Those data sets, servers, and contact lists need some loving too.

Setting aside time to conduct a thorough data audit and digital cleanup can seem like a daunting or impossible task, but it isn’t, and it’s definitely worth the effort. By following these guidelines for evaluating and cleaning up data, you’re bound to see some positive results that will leave you feeling fresh as a daisy and ready for that summer sun.

Evaluate Your Warehouse Inventory Levels

Are your shelves fit to bursting with inventory that just can’t seem to move? Are they empty, hollow, and lonely? Neither situation is ideal, but both can be improved with some smart inventory analysis.

Take a look at your inventory levels and determine whether or not your reorder points are where they should be. If your reorder points are off, you’ll find yourself either running out of inventory when you need it most, or sacrificing valuable warehouse storage space with too much inventory or the wrong inventory entirely. Reorder points can be slippery, but once you find them, your warehouse will be stronger, your customers happier, and you’ll be in better shape to tackle the next big growth opportunity.

There are many ways that time-wasting processes or situations can eat away at your company’s productivity — use your remaining spring-cleaning energy to plug up some time sinks, then sit back, relax, and enjoy that sweet, sweet satisfaction that comes with a job well done.

Rethink Your Physical Storage and Layout

Is your warehouse easy to navigate, with shelves and bins clearly labeled? This might seem like an obvious point to make, but it’s incredibly important when considering both warehouse efficiency and safety.

If reading inventory labels is slowing your warehouse workers down, consider implementing a barcoding solution. If you have a lot of inventory but limited amounts of space, multi-binning (essentially, bins within bins) might be a good upgrade for you. These are only a few of many options to consider when sprucing up your warehouse.

Eliminate Unnecessary Paper

How many physical sheets of paper does it take for your company to make it through an average workday? How many orders have been delayed or processed incorrectly because of this reliance on paper? Most importantly, how much more efficiently do you imagine your company could run if you ditched that rippable old-school paper for digital, coffee-proof versions of your sales documents? We’ll give you a hint: it’s a lot.

By making the switch to digital wherever possible, you’re freeing up more than the physical space that paper occupied. You’re creating an environment where documents are more easily shared, easier to edit, and easier to work with overall. An office or warehouse operating on minimal amounts of physical paper is more efficient, accurate, and clean — no doubt about it. Plus, nothing makes a better bonfire for summertime s’mores than a great big pile of no-longer-necessary paper.

While we’re on the subject, workflows will do wonders for your overall efficiency as a company. Part of your spring cleaning routine should be examining your current business processes and determining whether or not workflows should be added or tweaked throughout. If you’re unfamiliar with what a workflow is, think of them as powerful flowcharts that accelerate a sales document’s journey through the entire transaction process. They’re nifty, to say the least.

Identify and Eliminate Time Sinks

Once you’ve cleaned up the physical and digital spaces in your office and warehouse, consider what you can do to breathe new life into your company by freeing up employee time. There are many ways that time-wasting processes or situations can eat away at your company’s productivity — use your remaining spring-cleaning energy to plug up some time sinks, then sit back, relax, and enjoy that sweet, sweet satisfaction that comes with a job well done.

If you want a pair of outside eyes to help determine where there’s room for improvement in your workflows or overall business processes, a business process review might be just the ticket. Business process reviews (BPRs) are an incredibly helpful tool for companies intent on growth, and they’re a great way to jumpstart some positive growth as you ready yourself for what’s ahead.

(please never do this)

So there you have it. Addressing these five areas of interest will go a long way in helping your company ready itself for the new season. Don’t forget to let us know about your spring cleaning tips in the comment section below.

If you want to learn more about any of the topics discussed, such as workflow or business process review, reach out to us! We’d love to start a conversation with you.

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