Customer Service Success Requires the Right Software

 In Best Practices

Great customer service is the key to business success.

Who holds the real power in your company? Who has the unmatched ability to either propel you forward into successful growth or bury you in a mound of broken dreams? Is it the CEO? The owner? The receptionist? Mark Zuckerberg?

Nope. (Good guesses, though.) It’s the customer. That enigmatic, capricious yet lovable, always-right son of a gun. 

Happy customers are the lifeblood of your business, and a steady stream of these satisfied patrons is the secret sauce that keeps your business humming along at a healthy clip. Every business knows this, and yet CSR software requirements often fall to the wayside when a company is evaluating their business software needs. 

Customers will feel valued when your CSRs can not only promptly recognize them, but also quickly respond to their requests by utilizing the data that their CSR software provides them.

Don’t fall into this trap! Customer service requirements should always be top-of-mind, whether you’re shopping for new software or not. Checking in on your customer service performance should be a regular occurrence for your company — if it isn’t already, we recommend penciling in some time for it as soon as possible. It doesn’t take long for unsatisfied customers to take their business elsewhere, so you need to be on top of your game when it comes to making customer satisfaction a sure thing for those who interact with your business. 

Invest in the right resources

Because happy customers are so vital to the success of your business, it’s critical to pay close attention to how your customer service representatives perform and interact with your customers. Your CSRs determine the customer’s relationship with your company. 

It’s not enough to hire employees with great people skills, though. You also have to equip them with the tools they need to perform their job well. Good customer-relationship software systems give your CSRs visibility into all of the data they need to ensure a successful interaction with the customer. 

A user-friendly software solution with “quick search” features and relevant customer insights allows your CSRs to better serve customers by rapidly accessing important information about the customer while they’re interacting with them. Such quick access to customer records can prevent those dreaded, “Wait, what company are you with?” moments when on the phone and enhance the customer’s overall experience in a myriad of ways.

Customers will feel valued when your CSRs can not only promptly recognize them, but also quickly respond to their requests by utilizing the data that their CSR software provides them. And when your CSR solution is directly tied to your inventory management solution (a.k.a., when you’re utilizing a postmodern ERP solution), your CSRs will quickly morph into superheroes (at least from the customer’s perspective). 

For a real-world example, take a look at American Storage and Logistics, a new and used material handling equipment company located in Grand Rapids, MI. 

Before overhauling their entire ERP operation, American Storage was frequently hampered by not knowing what a customer had purchased from them previously. When they made the switch to SalesPad Cloud for their ERP solution, though, they found themselves with a plethora of easily-accessed customer data, such as detailed order histories, which was a game-changer. American Storage’s newfound ability to quickly respond to customer requests skyrocketed, all due to implementing a smart ERP solution that gave their CSRs the tools they needed to meet and exceed customer requests, and verified that the inventory data their CSRs were seeing was accurate. 

Insist on the best

So, now that you’ve realized the importance of ensuring that your CSR solution is part-and-parcel with your ERP solution, what exactly should you be searching for in your hunt for the right software? 

As the primary hub for customer information, your ERP solution should provide ready access to:

  • Contact information for as many individuals as necessary
  • Notes regarding the customer, brought front-and-center right away
  • Sales history and up-to-date inventory data
  • Customer wallets, where payment information can be stored
  • Special pricing options to reward loyal customers
  • A logbook of interactions, including emails, phone calls, or any other interactions
  • Access to revenue and A/R statistics
  • Audit trails for customer data

Anything less than quick, easy access to this type of customer data is settling for second-best.

This data should be available not only to your CSRs, but to anyone on your team who needs access to it. Your ERP solution should provide you with a method to ensure that sales reps, management, support techs, etc. can view customer data when and where they need it. WithSalesPad, this is accomplished via security functionality, which gives you ultimate control over which areas of the software each of their employees has access to.  

Look to the future

The best of the best customer service solutions will not only provide your CSRs and other employees with the necessary customer data — it will also aid in pipeline management by providing prospect and opportunity functionality. 

When you’ve got a potential customer on the line, you need to be able to reel them in by organizing, reporting on, and tracking your team’s recruitment strategy. Your potential customer, or prospect, plays an important role in the overall success of your business, and the right ERP solution will provide methods of keeping in touch with your prospect until they are converted into a customer. 

Similarly, if your CSR has a hunch that a customer or prospect is in the market for more than they’re actually asking for, the CSR should be able to quickly and easily loop in your sales team. If your ERP solution makes this process clumsy or confusing, that’s a big red flag (and probably lost business, too). 

Don’t hold yourself back

One last key CSR software requirement we’ll touch on is scalability. The last thing you as a growing, product-centric company want is to run out of digital room for customer data. You wouldn’t put a cap on how many physical customers your company attracts, so why should you be subject to a digital one? 

Data caps are one of several factors that come into play when designing a scalable ERP solution, and they’re of particular importance when considering how to lay the groundwork for a superior customer experience.

Final thoughts

As we mentioned previously, SalesPad prides itself in providing our customers with an excellent CSR toolset that’s baked in to our ERP solutions. If you’re interested in learning more about what SalesPad has to offer your company, reach out to us! We’d love to start a conversation with you.

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